In accordance with the regulations of the State Ethics Commission, it is public policy in New Jersey that the conduct of public officials and employees maintain the respect and confidence of the public.
The Plain Language Guide explains the ethics rules and laws found in the New Jersey Conflicts of Interest Law (N.J.S.A. 52:13D-12 et seq.).
Information in the Guide derives from detailed statutes, regulations and executive orders. There are ten Principles of Ethical Conduct that will guide you through the details.
As State employees, we have the following specific obligations:
- Submit receipts in which they note the date they received New Jersey’s Uniform Ethics Code, the State Ethics Commission’s Plain Language Guide, and the Scholarly Capacity Rule Impact Statement. The receipt will acknowledge that they are responsible for reading and are bound by the documents.
- Annually fill out an Outside Activity Questionnaire; for full time employees or the Conflict of Interest form for adjunct and part time employees.
- All employees must regularly undergo ethics training by completing the online training module found on the State Ethics Commission training page. In alternating years, employees shall review the Ethics Briefing.
All employees with supervisory responsibilities must annually fill out a Supervisory Conflicts of Interest Certification. Employees must also fill out a Request for Approval for Attendance at Events Form before attending events away from work that are sponsored by a non-government group when the invitation is extended to them in their official capacity. Employees serving in a scholarly capacity must annually fill out a “Annual College and University Disclosure Form". All individuals involved in purchasing decisions must file and update a Personal and Business Relationships Disclosure Form.
Members of the Board of Trustees are required to complete Executive Order 14 Conflicts of Interest Form. The College President is required to submit the Financial Disclosure Statement for Public Employees.
These obligations are mandated by the State of New Jersey and we must comply. The State conducts audits of all of its agencies including colleges and universities to review their compliance with its regulations.
Reports of ethics problems or concerns can be submitted by completing the Ethics Intranet Complaint Form or by calling x4693. Reports of ethical misconduct can be reported anonymously.
Questions concerning these Rules and Regulations, allegations of violations and/or conflicts of interest should be reported to the college’s Ethics Liaison Officer (ELO), Diane L. Epps, Interim Chief Officer for Institutional Diversity and Equity at extension 4693 or the State Ethics Commission (609-292-1892 or Toll Free 1-888-223-1355).