Identity Theft & Data Security

Risk Management & Environment/Health/Safety

Identity Theft & Data Security

Legislation in response to the fastest rising crime of identity theft continues to proliferate.  You may already be familiar with the privacy and confidentiality standards contained within: 

ü the Family Education Rights and Privacy Act (FERPA),

ü the Health Insurance Portability and Accountability Act of 1996 (HIPPA),

ü the Electronic Communications Privacy Act (ECPA),

ü the Computer Fraud and Abuse Act (CFAA),

ü the New Jersey Identity Theft Prevention Act,

ü Fair and Accurate Credit Transactions Act of 2003 (FACTA)

 

These are just a sampling of the various laws the University is obliged to comply with to protect the confidentiality and privacy of sensitive data. 


If you handle confidential and personally identifiable information, you can meet your responsibility to keep safe sensitive data regarding your co-workers and students simply by taking the following steps:

  

Ø Restrict access to sensitive data with strong passwords;

Ø Keep removable storage devices in a secure place;

Ø Encrypt data on PCs, laptops and removable storage devices;

Ø Secure paper files in locked cabinets;

Ø Secure transmittal by email of sensitive data by storing in an encrypted folder and send the password by separate email;

Ø Never retain files longer than necessary; destroy or commit to record retention

  

By now, most of us have been the victim of or knows someone who has been a victim of a data security breach or worse yet, identity theft.  The penalties are large and the financial and emotional costs can be devastating to the individual.  The simple measures above will help prevent the unintentional breach of security from occurring at Stockton. The Department of Computer Services’ guidelines to protect personal and confidential information, as well as instructions on how to encrypt files can be found at the link below:

 

  Let’s not be part of the problem; let's treat the personal and confidential data of others as we would have others treat ours.