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Institute for Faculty Development

Faculty Personnel Files

Tenure-track faculty are required to submit personnel files as follows:

-In January of their first year: an updated c.v., a one page reflective summary of Teaching, Scholarship/Creative Activity, and Service (see a sample), syllabi from fall classes, fall student ratings forms.  Advice: Year one is a time to focus on creating a really good c.v. for use in the personnel process at Stockton. General advice on c.v. building can be found in many places online; a Chronicle blog has a nice article. Here are samples of a faculty member'sfirst year,tenure file, and 10th year c.v. if it is helpful to see progression over time (organization into finer categories, more non-Stockton things dropped or summarized, the dissertation playing a smaller role). Candidates should look at sample c.v.'s from people in their program or talk with program members about items such as where and how to list clinical work or relevant professional experience and whether to separate scholarship on teaching and learning. Specifically, the following traits are often useful at Stockton:

-In their second year. Advice--this year is a good time, if not done in year one, to write a clear statement of teaching philosophy. The Director of the IFD will help faculty with this task one-on-one. In addition, many web resources are available, including a nice Chronicle blog post and  an article about four ways to a memorable teaching philosophy statement. The second year file should include a copy of the faculty plan. In a five page narrative, the second year file should connect the faculty member's work to the college and program standards for excellence in teaching, service, and scholarly or creative work.

--In their third year/tenure years.  Begin to prepare for the tenure year file, in which new groups of readers may lack knowledge of your discipline and so your journals and conferences and who will be reading your file for the first time.Candidates need to be drawing on quantitative and qualitative evidence about the quality of their teaching, service, and scholarly or creative work. Exerpts of service and scholarly sections help demonstrate how one can use qualitative and quantitative support to document one's impact. Remember that new files should also connect narrative in each section to College and Program standards.

-Every five years in five year review: General advice from recent members of the 5 year reviewing committee: Keep the files short (3-5 pages) and focused on where you want to go in your career in the next five years. That means reflecting on what you haven't been able to do, conducting an honest self-assessment. While writing, think about what small amounts of financial support you might later request that might help address hurdles.

-When going up for range level adjustment or promotion: (content forthcoming)

 Various members (past and/or present) of the FRC have created very useful guides to file construction. One of these is a PP presentation created by Dr. Elizabeth Shobe and one a short document.

In addition, file creators might note the following bits of general advice: