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The Office of Human Resources
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Frequently Asked Questions

Benefits

Employment

Labor Relations

Training & Development

Miscellaneous


Benefits

When can I change my benefits plan?
You can change your benefits once each year during Open Enrollment, or when a qualifying event occurs.  Open Enrollment usually occurs in the fall with implementation effective January 1.  Examples of qualifying events would be the birth or adoption of a child, marriage, the death of a dependent or loss of benefits by a non-covered dependent.
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How can I add my spouse/new baby to my benefits plan?  How long before I can add them?
Contact the OHR Benefits Manager to complete documentation.  You have 60 days from the date of birth or date of marriage to add them. After the 60 days have lapsed, you must then wait for Open Enrollment.

I'm going out on disability, what do I need to do, what forms do I need?   If you are on a leave of absence due to medical reasons, you must first use up all EARNED sick leave.  It is your option to use sick leave that was advanced, but not yet earned. Once your sick time is exhausted.  Click here to get a printable copy of claim instructions and the form.  You can also apply for Temporary Disability by completing the Temporary Disability form available in the OHR.  
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I need a pension loan........what do I have to do?
You can apply on-line at the Division of Pensions website through MBOS. [Back to Top]

Can I pay off a pension loan early?  Who do I see to get a pay off figure?
Yes, you can pay off a pension loan early. Call Client Services at the NJ Division of Pensions at (609) 292-7524 and give them the date you wish to pay off the loan and they will provide you with a pay off quote.
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Is it possible to “buy back” pension time?
Yes, in certain circumstances you can buy pension time. Time that can be purchased includes temporary time immediately preceding a permanent appointment, time not earned while on a medical leave without pay, military time, time from a previous membership, employment with other public agencies, out-of-state public employment and U.S. Government employment. Forms are available on-line
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Do I lose pension time when I am out on disability?
While out on disability, you neither lose nor earn pension time.  If the reason for the leave is medical, the entire time can be purchased. If it is a personal leave, a maximum of three months can be purchased.
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If I want to change doctors do I have to contact OHR?
No. You contact your health carrier directly to change your primary care physician.
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Employment

What jobs are available?
For a list of available jobs, please click here.
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Can I e-mail my resume?
Yes, you can e-mail your resume to Sharon.Hunt@stockton.edu  or to the OHR mailbox - employment@stockton.edu. You should indicate the position you are applying for in the subject line of your e-mail.
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Labor Relations

How do I go about applying for a leave of absence?
For a medical leave, a physician’s note or letter should be submitted to the OHR.  When going on a pre-planned extended leave, a pre-leave conference must be scheduled with the OHR.   For personal leaves, you should submit a letter to your supervisor first with a copy to Human Resources.
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Who needs to approve a leave of absence?
For medical leaves or other leaves covered under the State or Federal Family Leave Acts, the OHR approves.   Your supervisor must approve a leave for any other reason before it is submitted to the OHR for approval.
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What is the difference between Federal Family Leave and State Family Leave?
Both Family Leave Acts allow for you to take a leave to care for a family member. Only the Federal family leave act allows you to take a leave for your own illness.

What is the length of time offered by each Leave Act?   Federal and NJ Family Leave allows for 12 weeks in a 2 year period.  Each Act allows you to take up to 12 weeks of leave in a one year period. However, any leave covered by both Acts, is applied to both acts.   For example, a leave for a sick child is 12 weeks. The only time a person could get 24 weeks leave would be if they were sick, and stayed out 12 weeks under the Federal law, and then had to care for a child and took 12 weeks under the State law. An example of this would be someone who has a difficult pregnancy and is out for their own health condition after childbirth. They could then be out 12 additional weeks to care for the new child.
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Does my anniversary date change when I am on disability?
Yes. If your leave without pay is 11 days or more, your anniversary date is advanced by the total number of days taken during your disability leave. In addition your leave time balances are adjusted for time not earned. [Back to Top]

Where do I go if I am hurt on the job?
If it is a medical emergency, report the injury to your supervisor and go to the emergency room.  At the earliest opportunity, you must fill out an accident report in the OHR.  If it is not a medical emergency, you should report to the OHR for coordination of your medical care and appointments.

How can I apply for furlough time?   E-forms are available on the Human Resources Forms Web page.  A completed form should be submitted to your Budget Unit Manager.
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How long does it take to go to my 10th / 12th step?
For classified employees (Communications Workers of America, International Federation of Professional and Technical Engineers, Police Units) there is a span of 12 months between each step going from Step 1 to Step 8.  It takes 18 months to go from Step 8 to Step 9 and 24 months to go from Step 9 to Step 10.   For unclassified employees (American Federation of Teachers) there is a span of 12 months between each step going from Step 1 to Step 8.  It takes 18 months between each step going from Step 8 to Step 11 and 24 months between Step 11 and Step 12.
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What should I do if I believe my job duties are not consistent with my job description?
The first step is to discuss the situation with your supervisor.  If the problem is not resolved, an employee can contact Human Resources to request a desk audit.
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What is a desk audit?
A desk audit is a formal review of the position by a manager from the OHR. It can be performed in person, by telephone interview or by questionnaire.  If the employee disagrees with the outcome of the audit, he/she may appeal to the Department of Personnel for an independent audit.  To request a desk audit, the employee must identify in writing the specific duties which do not conform to the job title description, and also complete a DPF-44  form (Position Classification Questionnaire).  The questionnaire should be submitted to your supervisor for signature and forwarded to the OHR.  You should also attach an organizational chart for your work unit and a statement of how the job duties have changed.
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What are the criteria used in position classification?
In position classification determinations, the analyst compares the duties described by the employee in the position; any comments by the supervisor; and the organization structure of the unit in which the position is located to the information in the job descriptions.
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What is the difference between non-competitive titles and competitive titles?
Competitive titles require testing to determine skill. NJAC 4A:4-1.1 Non-competitive titles, due to the nature of the knowledge, skills and abilities required by the job, do not require Civil Service testing. [Back to Top]

What is the difference between an open competitive examination and a promotional examination?
Open competitive examinations for positions in competitive titles are opened to any person who meets the minimum qualifications outlined in the job description and the residency requirement of the jurisdiction.  Promotional exams for positions in competitive titles are only opened to employees working at Stockton. [Back to Top]

What does it mean if my title is NE or NL?
The NE employee normally working 35 hours will receive compensatory time for the 36th through the 40th hour.  NE employees working in excess of 40 hours per peek will be compensated at time and a half.    The NL employee receives no cash compensation for working overtime.  These employees will earn compensatory time for working holidays and graduation.
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Training & Development

Do I need my supervisor’s OK to attend OHR sponsored training programs?
Yes.  Anytime you want to attend a training program you should have a discussion with your supervisor about the appropriateness of the subject to your job and your development. [Back to Top]

Where can I find out about upcoming training programs?
Information regarding internal and external training opportunities are routinely posted on the OHR website.  In addition training programs offered by OHR are communicated via e-mail to the College community.
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What is the process for tuition waiver/reimbursement?
Tuition Waiver/Reimbursement forms are available on-line on the forms section of the OHR web page, or can be picked up in person at the OHR.
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Miscellaneous

I need to change my name and/or address?  What do I do?
To change your name, you need to bring your social security card with your new name to the Office of Human Resources.  To change your address, you need to fill out two forms: Change of Address form for the College and Change of Address form for the State of New Jersey.  All forms must be completed and returned to the Office of Human Resources..
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What are the legal holidays?
The legal holidays are New Year’s Day, Martin Luther King’s Birthday, Lincoln’s Birthday, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day, Election Day, Veteran’s Day, Thanksgiving and Christmas Day. Be aware that classes are in session and offices are open on some holidays.
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HR OFFICE LOCATION: J-Wing (J-115)
OFFICE HOURS: Monday - Friday 8:30AM - 5:00PM
SUMMER OFFICE HOURS: Monday - Thursday 8:00 AM - 5:15PM
TELEPHONE #: (609) 652-4384 FAX #: (609) 626-5573