Vendors: Getting Started
The following information is helpful to current and future vendors of Stockton University. This page contains required forms and important details that are needed to get started.
The Stockton University Terms and Conditions shall apply to all contracts or purchase agreements made with Stockton University and shall prevail and take precedence over any conflicting terms and conditions contained in the vendors proposal or quote.
The Stockton University Tax Exempt Letter from the New Jersey Division of Taxation advises of Stockton University’s Tax-Exempt Status and must be accepted.
In order to establish a business relationship with Stockton University, the following Vendor Registration Forms are required*
- W-9 Form – (Entities within United States)
- IRS W8 Forms – (Foreign Entities)
- Business Registration Certificate (BRC)
- Can obtain from https://www1.state.nj.us/TYTR_BRC/jsp/BRCLoginJsp.jsp if currently held
- If a Business Registration Certificate is not held, refer to https://www.nj.gov/treasury/revenue/gettingregistered.shtml for information from the Division of Revenue. Depending on the type of business you operate, you will need to take one or two steps for your business to be properly documented in New Jersey. Step 1 refers to business formation and applies to all New Jersey (domestic) and out-of-state (foreign) corporations, limited liability companies, limited partnerships and limited liability partnerships. Step 2 refers to business registration and applies to all businesses. The link above provides information regarding these steps including both online filing processes and paper forms. The Division of Revenue can be contacted at 609-292-9292 to assist with the registration process.
- Email Purchase Order Registration Form (if your company would like to receive Purchase Orders via email)
- Certificate of Insurance Requirements (required for vendors performing a service on campus or to a satellite area)
*Please note that Stockton University will not register any vendors prior to the University’s intent to utilize the vendor for a good or service.
If you need further assistance, please contact the Purchasing Department:
Phone: (609) 652-4325
Fax: (609) 626-3801
Supplementary Vendor Information:
The Procurement & Contracting Department's eRFP Notification Service allows interested vendors to receive e-mail notifications on Request for Proposals (RFP’s) advertised by the University and a vendor must be registered to gain access to the Request for Proposals Tab containing all current Request for Proposals. Notifications are sent to the email address that is used at the time of enrollment. The username and password you create will allow you to login for access to the Current Request for Proposal page. Vendors can enroll by clicking on Need to Register? link within the eRFP Vendor Registration Tab. The eRFP Vendor Registration Tab contains additional information.
Vendors are encouraged to enroll in NJSTART, the State of New Jersey’s eProcurement portal!
This solution is designed to streamline the procurement process and make it more efficient for companies looking to do business with the State. This is especially helpful as it allows for Stockton University to easily see what certifications your company may or may not have which in turn can greatly speed up the purchasing process. This will apply for any NJ State Agency so signing up with NJSTART is highly encouraged. If you haven’t registered yet, ENROLL NOW. Registration is easy and takes only a few minutes. If you have any questions, please visit the NJSTART Vendor Support Page, which contains Reference Guides, frequently asked questions, how-to videos, and help desk support contact information.
Business Ethics Guide
Vendors can find the Business Ethics Guide on the Department of Treasury website: http://www.state.nj.us/treasury/purchase/ethics_guide.shtml.
Vendor Quoting Questionnaire
The Procurement & Contracting Department instituted a Vendor Quoting List to expand our current database to encourage and assist the University community with their quoting needs for purchases. By completing this Vendor Quoting Questionnaire and sending it to Purchasing@stockton.edu, your companies information will be put on a list for the University community to refer to when needed.
A bidder and its named subcontractors are required to be registered with the Division of Revenue with the Department of the Treasury within the State of New Jersey in accordance with New Jersey statute N.J.S.A. 52:32-44(b) prior to the award of a contract. For further information about registering your business with the NJ Division of Revenue please refer to:
Certified Payroll & Public Works
The New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq.) establishes a prevailing wage level for workers engaged in public works in order to safeguard the workers efficiency and general well-being, and to protect them as well as their employers from the effects of serious and unfair competition resulting from wage levels that are detrimental to the efficiency and well-being of all concerned.
The Act requires the payment of minimum rates of pay to laborers, craftsmen and apprentices employed on public works projects. Covered workers must receive the appropriate craft prevailing wage rate as determined by the Commissioner of Labor and Workforce Development. Prevailing wage rates are wage rates based on the collective bargaining agreements established for a particular craft or trade in the locality in which the public work is performed. In New Jersey, these rates vary by county and by the type of work performed.
Public works projects subject to the Act are those funded in whole or in part with the funds of a public body. Contracts awarded directly by municipal government must be valued at $11,892 or more to be covered by the Act. For all other public entities, including municipal utility authorities and boards of education, the threshold is $2,000.
For information pertaining to the State of New Jersey Prevailing Wage Rate please use the link: http://lwd.dol.state.nj.us/labor/wagehour/wagerate/wage_rates.html
To verify if a contractor is registered with the New Jersey Department of Labor, please click on the link: http://lwd.state.nj.us/lsseapp/LSSERedirect.html?newPage=forms/RegisteredContractors
The New Jersey Prompt Payment Act
Stockton University, as a State University, is required to comply with The New Jersey Prompt Payment Act N.J.S.A. 52: 32-32 et seq. The New Jersey Prompt Payment Act specifies interest must be paid to any business concern that does not receive payment within sixty (60) days from the date the State (1) received good and services or (2) received a properly executed invoice, whichever is later. Where a signed contract exists between the State and a vendor, payment must be made within sixty (60) days of the payment specified in the contract. It should be noted that, Stockton University’s internal policy is that we pay all invoices received within thirty (30) days of receipt of the good/service or the invoice whenever possible.
Additional Vendor Forms that may be required: